Rotary International District 6080 Long-Term Youth Exchange 2021-2022 School Year	

Student and Parent Acknowledgment of Fees and Payment Schedule

District 6080 charges a flat fee to cover some of the costs associated with the exchange. For the 2021-22 exchange year this fee is $1650 Three hundred dollars is refunded to students who attend the rebound orientation in July 2022 and either the student or a parent participates in a recruitment event in 2022.

Included in flat fee:
•	3 Pre-departure and in-country orientations
•	Rotary blazer
•	D6080 polo shirt
•	Business cards
•	Name badge
•	U.S. Flag
•	District 6080 pins (50)
•	Food and/or snacks for student and parents at mandatory interview and orientation
•	Program administration costs

Provided by Host District and Families

•	Room and board (home stay)
•	School tuition
•	Monthly stipend

Not included in flat fee:
•	Airfare and any fees for date change charges of return ticket for round trip ticket
•	Excess luggage fees on departure and return flights
•	Medical and Liability Insurance
•	Passport and visa application fees
•	Personal expenses (e.g., toiletries, clothing, internet, club fees, activities)
•	School expenses (e.g., uniform, lunches, supplies, bus pass, transport to and from school, school activities, etc.)
•	Emergency Fund ($300 to $500 paid to club on arrival for emergency use, refunded if not used)
•	Physical and dental exams
•	Consulate visit to obtain visa (if required)
•	Language tutoring (if necessary)
•	Language school when in country if required
•	Luggage, camera, cell phone, computer
•	Year-end tours & recreational travel
•	Pocket money in excess of monthly stipend
•	Lodging at interview or orientation
•	Insurance deductibles
•	Incidental expenses
•	Any other item not specified
•	

Payments
A $250 application fee is due on or before December 6, 2020.
2 payments of $700 are due March 1 and April 15. Other payment options can be worked out. Regardless of the payment plan, the full $1650 must be paid no later than May 1, 2021.
There is a “scholarship” available for those who qualify to cover some of the flat fee. More information is on the district website 
Refunds
Students who are selected to participate and withdraw from the program will receive a partial refund of the application fee depending on when they withdraw.

Withdraw prior to December 30, 2020
 
Withdraw on or after January 1-14, 2020

Withdraw after January 15, 2020	

Refund application fee of $250 plus any additional fees paid
No refund of application fee, any additional fees paid less any purchases (blazer, language program, flags, name badge, business cards) on their behalf will be refunded

Very limited and on a case-by-case basis.

Mandatory Events
Both parents and student MUST attend orientation events. Attending the orientation may require missing prom, state athletic events or other school activities. Students and parents should check their schedules and confirm that they can attend these events prior to accepting exchange.
District interviews will be held virtually on November 21, 2020.
First Outbound student orientation will be held on December 11-12, 2020 location to be determined.
Second Outbound student orientation will be held in February date and location to be determined.
Third Outbound student orientations will be held in April date and location to be determined.
Rebound Orientation
The district holds a Rebound event for the returning exchange students after the completion of their exchange year. It is mandatory.  Those who successfully complete their exchange and submit monthly reports in a timely fashion along with attending one promotional RYE event will receive a $300 refund of their application fee.  The event will be held July, location and date to be determined.

Acknowledgement of Fee Structure and Agreement to Pay
The applicant and parents are aware of these requirements and agree to the fee structure and payment schedule.

Applicant					
Printed Name		Signature		Date	
Mother					
Printed Name		Signature		Date	
Father					
Printed Name		Signature		Date